Getting the most out of your data with pivot tables

The Power of the Pivot

© Lead Image © vectordivider,

© Lead Image © vectordivider,

Article from Issue 282/2024

Pivot tables let you sort, rearrange, group, and perform calculations on your spreadsheet data. We help you get started with this powerful tool.

Almost everyone today works with spreadsheets from time to time. While most users are familiar with spreadsheet formulas, not everyone is familiar with another power feature, the pivot table. In this article, I show what a pivot table looks like in LibreOffice Calc and then explain what they do. Even if you are just a basic spreadsheet user, you won't regret learning about pivot tables.

A pivot table lets you automatically process the raw data from a spreadsheet (or part of it). It groups all the data in one column according to the values in another column or columns and then makes a calculation on each group and presents the data in the most compact way possible. As an example, take the simple spreadsheet in Figure 1; it has three columns: Area, Year, and Contacts. The pivot table in Figure 2 is created by grouping all the data from the Contacts column according to the values in the Areas column.

The Pivot Table Wizard

LibreOffice Calc provides a handy wizard for creating pivot tables (Figure 3). To get started, you first need to select the data from the spreadsheet around which you are going to pivot. If the cluster of cells that you want to use is recognizable without ambiguities because it is surrounded by empty columns and rows, or because there are simply no other data in the spreadsheet, you can click on any of those cells to start creating the pivot table. Otherwise, you will have to select all the cells that must be processed. Once you've selected the cell or cells you want to process, open the wizard by clicking on either Insert | Pivot Table or Data | Pivot Table | Insert or Edit… in the main menu.


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